Here’s how an environmental compliance calendar proves its value.
Coca-Cola Consolidated is the largest bottler of Coca-Cola products in the United States with 12 manufacturing facilities across the country, some of which are recently-acquired sites. The company additionally maintains more than 70 distribution centers as part of its operations.
For environmental compliance, the company’s Environmental Affairs group oversees activities at multiple sites to ensure compliance with company standards as well as regulations including EPCRA. Among their tasks, the group prepares and submits all required Tier II compliance reports, conducts environmental assessments, and tracks environmental metrics to drive efficiency and meet company-wide sustainability goals.
For years, to manage tasks for compliance and reporting efforts across sites, the group used a compliance calendar built in-house, in Excel.
As Brandi Collignon, Manager, Environmental Affairs, put it, using a spreadsheet as a compliance calendar was a collective roadblock. Their Excel-based calendar was difficult to manage, and linking it to the team’s Outlook email/calendar wasn’t doable.
Worse, the calendar wasn’t adequately shared at the site-level for Coca-Cola Consolidated’s newly-acquired facilities, meaning updates and edits couldn’t be fully distributed in real time. When updates were made, having to review and share them manually was time-consuming.
Collaboration across sites was therefore insufficient, and many of the company’s newly acquired facilities missed their compliance reporting dates because of it.
For Coca-Cola Consolidated, an environmental compliance calendar that put all relevant team members on the same page at the same time wasn’t just a need. For two key compliance objectives, it was a critical need to:
Working with the Encamp Customer Success team, Coca-Cola Consolidated implemented Encamp’s Compliance Calendar for all of its facilities in just seven days. As an intelligent environmental compliance calendar, the Encamp solution provides a task library, including pre-built templates, that does the real work.
The Environmental Affairs group at Coca-Cola Consolidated now schedules required compliance and reporting activities at every facility. They assign specific tasks to specific team members. Then in real time and with a 360° view, they track progress and due dates throughout the process of preparing and submitting final compliance reports.
And they do all this for approximately 390 unique tasks within their compliance program.
At each facility and at all times, every team member now knows their responsibilities and who’s completing what activity. There’s no inadvertent redundant work, and no task goes overlooked.
“Encamp has been an amazing support system in creating a uniform, compliance calendar for each of our unique facilities.”
– Brandi Collignon
Already, the environmental compliance calendar from Encamp has enabled Coca-Cola Consolidated to:
“We have more confidence that we’re meeting all regulatory and company requirements now that our tasks are organized into one system. Encamp has provided a service to grow with our company and its ever evolving needs.”
Read the full Coca-Cola Consolidated case study.
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Encamp is on a mission to create a world where good for business can equal good for the environment. We help enterprises transform compliance programs and human processes into a technology-driven system that lays the foundation for accurate and ongoing environmental compliance through a blended method of intelligent high-tech solutions and high-touch expert support.
If you work in highly regulated industries such as chemical manufacturing, electric utilities, and industrial manufacturing, not having institutional knowledge or visibility to the right data can put your business at risk of non-compliance. Coupled with the risk of expensive penalties and reputational damage, there truly is no room for error when it comes to regulatory EHS compliance.
Or more specifically, environmental compliance.
To help protect the environment, regulators and the general public expect companies to always be in compliance with all applicable state and federal laws, regulations, and permit obligations. Companies should additionally develop proactive environmental compliance strategies to both protect and improve the communities in which they operate.
Failure to do so exposes companies to civil penalties from agencies, possible litigation, and, potentially, negative public relations and community standing.
For many environmental teams, digital transformation projects seem to be continually “in progress” or waiting to filter down to them. This has left teams with the usual hodgepodge of low-tech solutions to manage compliance obligations, primarily spreadsheets, emails, and unsupported homegrown applications. This shoestring approach adds to the risk of non-compliance significantly.
In addition, the ability to preserve and share institutional knowledge is difficult if not impossible without a centralized solution. Do you have a plan to address employee turnover to ensure there are no missed compliance obligations? How do you onboard new employees so they can quickly understand what’s occurring across operations, and then transfer vital historical knowledge about facilities to them?
For regulatory EHS compliance, here are two key steps to stay proactive and minimize the risks of non-compliance:
Eliminating complexity from your compliance programs is critical. Why are your people still utilizing spreadsheets and email chains to manage compliance? The simple answer is probably because they haven’t been empowered to find a better way to do their work.
Regulatory EHS compliance solutions are designed to support proactive environmental compliance management by centralizing and standardizing processes and automating key aspects, such as notifications and reporting. These technologies are a great place to begin your digital transformation journey.
Compliance management is the foundation of environmental compliance. It should be a central aspect of your company’s improvement initiatives.
Compliance calendars are designed to help companies memorialize institutional knowledge, from permit requirements, legal requirements, site regulatory non-compliance issues, and addendums to site permits or compliance requirements. By preserving this information, knowledge sharing and transitioning information to EHS employees who are new to the company or new to a role becomes much easier and faster.
All of this reduces the risk of future non-compliance events that could result in injuries or fatalities to employees, a public health emergency, or an environmental disaster. A single event could cost your company and shareholders millions of dollars in regulatory penalties, legal settlements with injured parties, or expensive site cleanups.
Modernizing the way environmental compliance obligations are tracked and managed across your environmental teams has transformative value for everyone involved. By utilizing a compliance calendar to pinpoint and track federal and state reporting deadlines, facility-level employees are provided with a clear understanding of preparing what they need to report and when.
At the same time, regional, business unit and corporate personnel, subject matter experts, managers, and executives are provided better visibility into what’s happening across all their facilities, enabling them to better proactively respond to issues, questions, and various deadlines as they arise rather than always being reactive and putting out fires.
By making environmental compliance management simple and visible, this eliminates chaos and enables your environmental teams to be proactive rather than reactive.
The ability to automate regulatory updates and notifications is invaluable to keeping facilities in compliance on an ongoing basis. This is a central step in the Guided Environmental Compliance method from Encamp, as is the ability to build a sound foundation and transform your environmental compliance program into an auditable and continuous process. By blending digitization, high-tech solutions and the high-touch support of Encamp’s compliance experts in a technology-driven system, Guided Environmental Compliance is yet another means by which to mitigate the many risks of non-compliance.
Encamp is on a mission to create a world where good for business can equal good for the environment. We help enterprises transform compliance programs and human processes into a technology-driven system that lays the foundation for accurate and ongoing environmental compliance through a blended method of intelligent high-tech solutions and high-touch expert support.test
Site-specific regulatory compliance profiles
Compliance reporting event library and templates
Site-specific compliance validation and record keeping