AFTER MARCH 1

Post-Reporting Period

March Onwards: A Record of Compliance

While the goal of recordkeeping for environmental compliance varies, they’re usually focused on showing your organization has proof of accurate environmental compliance. It’s also a great way to evaluate past reports to have insight on areas to improve in the compliance process year after year.

Questions to Ask Yourself & Your Team

  • How can I ensure that background documentation is available for future inspections or audits, even if I’m “hit by a bus?”
  • What information was I scrambling for this year, and how can I get it earlier next year?

Checklist

  • Centralize all submitted information and store documentation such as compliance reports, fee payment receipts, proof of mailing, etc. in one location that is easily accessible to an EHS manager or emergency contacts.
  • Evaluate the reporting season with stakeholders to discuss how the reporting process went, what worked, and identify any need for improvement.
  • Confirm with your SERC and LEPC that there are no outstanding invoices and all filing fees have been paid.

EVERGREEN TASKS (IMPORTANT EVERY MONTH)

  • Confirm local, state, or federal requirements haven’t changed
  • Review and update site plan
  • Review emergency contact information; file required EPCRA 302 notification if the facility emergency coordinator has changed.
  • Contact State Emergency Response Commission (SERC) to clear up any questions prior to reporting period

Point of Interest

There are many regulatory bodies that don’t require fees to be paid during filing which means invoices can arrive after the fact from March until May. For example, in Oregon invoices are sent in November.

“We all come from environmental compliance and EHS consulting backgrounds, so we know what you’re up against.”

Megan Walters – VP of Compliance & Customer Success

Learn more about Megan >

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Resources

A library of the latest guides,
reports, and best practices
for EHS professionals.
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