Just to be ready for March 1 Tier II submissions, preparation for Tier II reporting and EPCRA compliance has become a full-time process. Many of the people at Encamp come from environmental compliance and EHS consulting backgrounds, so we’ve done plenty of Tier II reporting ourselves.

And trust us. In collectively having prepared and filed thousands of Tier II reports, we’ve used a lot of spreadsheets.

That’s why our mission is to simplify Tier II and EPCRA reporting and make your life easier. But our mission is also to never stop improving on what we’ve done thus far —including working with spreadsheets and Excel in particular.

See if this sounds familiar.

The Encamp platform does just that. Let’s look at how importing and exporting Excel files on our platform makes for an easier Tier II reporting process.

Start with a unified way to manage all Tier II reports

Make Excel your friend

Track your Tier II reporting status

That’s it for now. As we say, our compliance management platform was created by EHS professionals for EHS professionals. You know, to make your Tier II reporting life easier.

Transforming the way enterprises stay in compliance 

Encamp is on a mission to create a world where good for business can equal good for the environment. We help enterprises transform compliance programs and human processes into a technology-driven system that lays the foundation for accurate and ongoing environmental compliance through a blended method of intelligent high-tech solutions and high-touch expert support.

Even after launching in 2018, Encamp continues to alter the EHS landscape as the first end-to-end software platform for environmental compliance. The Encamp platform, which was created by Encamp’s own EHS professionals, is a single, best-in-class system that helps businesses and their EHS teams understand, manage, and comply with applicable environmental regulations for every facility they operate.

And they’re able to do it for facilities in all 50 states.

In effect, the Encamp platform provides a connected command center for environmental compliance activities across your business. It lets you centralize data compilation, automate reporting, and put EHS directors, program managers, specialists, and every member of your EHS team on the same compliance reporting path, in real time and with full transparency.

End-to-end and 50-state-aware: the future of environmental compliance

Relative to other industries, software adoption is still not a mainstream practice in the EHS space. That is, few EHS teams use software developed specifically to orchestrate the environmental compliance process. And no wonder.

Aside from traditional environmental management systems (EMS; also see the EPA’s definition of EMS), the only other solution choices are Environmental Management Information Systems (EMIS) or various point systems to basically store data. All of these systems are hard to implement and even harder to configure and use. Also, at best, they only supplement the time-consuming manual work of environmental compliance reporting instead of automating and streamlining it.

Or at worst, companies still use “systems” like Excel, SharePoint, binders, and email to keep their environmental programs in compliance.

Consider as well that federal standards are often left to the states to administer, and that each state has their own reporting requirements, schedules, and systems, and the complexity magnifies because none of these systems speak to one another.

Therefore, keeping up with environmental compliance on an ongoing basis can feel like reinventing the wheel over and over again.

In today’s world, companies are stuck overpaying consultants or overworking their internal teams. They constantly struggle to remain on top of ever-changing state and federal requirements.

As we have from day 1, Encamp has always believed environmental teams should have an end-to-end platform for environmental compliance, unifying all their facilities across all 50 states. With such a platform for environmental compliance at the state and facilities level, EHS teams could easily:

That’s exactly what we continue to build at Encamp.

Proactive environmental compliance

As the Encamp platform has already shown, environmental compliance programs will continue to be built on systems that are fundamentally concerned with the compliance applicability of every facility and the state in which a facility is located. With the ability to additionally automate final submissions for common compliance reports, tracking down data and copy-pasting report information into state websites to comply with regulations will finally become a thing of the past.

Going forward, businesses and their EHS operations will then take a more proactive approach to environmental compliance and avoiding, minimizing, and mitigating the risk of non-compliance events. The Encamp platform lets you do this right now.

Make Tier II reporting easy and efficient using Encamp’s EPCRA solution. The Encamp platform eliminates data silos and non-standardized processes by providing companies with a single pane of glass to manage each facet of Tier II reporting. Threshold checks. Data reviews. Even final report submissions to state and local agencies. With Encamp, companies are able to manage EPCRA compliance year round — no more annual fire drills for 312 reporting or missed 302 notifications.

Speed user adoption via an intuitive interface. Encamp provides users across the organization with an easy to use application so they can start using our solutions quickly and with minimal training.

Submit Tier II reports to state and local agencies directly from Encamp. Other than IDSi International, no other solution on the market gives users the ability to electronically submit Tier II reports to states that offer electronic reporting directly from the application. Encamp does this out-of-the-box, having developed integrations to the various state reporting systems and providing users with proof of reporting. For states that still require Tier II reports to be submitted via regular mail, Encamp generates reports that we then send to the proper state and local agencies on your behalf.

Demonstrate compliance from a reliable system of record. With Encamp as your system of record for Tier II reporting, you sleep better knowing the risk of non-compliance findings by internal or agency auditors is minimized. With Encamp, you create a single source of truth for compliance data, permits, and documentation — organized by facilities in a modern platform everyone can understand. You also archive final reports in digitized format directly in the Encamp platform, making them easy to mange, locate, and access if needed.

Develop standardized and repeatable Tier II reporting processes. By eliminating siloed data, and by providing environmental teams across the organization with a single source of the truth, our EPCRA module lets EHS operations standardize their process for Tier II reporting. With previous years’ reports archived (and digitized) in the Encamp platform, you easily access referenceable data to start report preparations for the new year. There’s no need to start over each year.

Eliminate the hassle of tracking and managing state filing fees. We provide your company with an efficient way to track and manage reporting costs by facility so that charge backs, budget forecasting, and annual budgeting can be done in a few minutes rather than taking weeks or months.

Simplify reporting for multiple facilities across multiple states. Eliminate the challenges of managing reporting processes for multiple facilities in one or more states or territories. Also, ease the burden of reporting to agencies in California, Kentucky, New Jersey, Ohio, Oregon, Pennsylvania, Puerto Rico, Texas, and Washington.

Features that make Encamp unique

Site-specific compliance profiles

Encamp syncs directly with governmental compliance databases so you can build your compliance profiles in minutes. Type in your facility name and address, and we pull in your compliance information from available federal and state databases, automatically. Encamp is also the missing half of Excel. Easily import and export your facility data as Excel files to stay organized, effective, and efficient.

An intelligent compliance calendar

At Encamp, we understand your compliance program is only successful if you report on time, every time. Encamp is built with an intelligent compliance calendar connecting all your facilities. When you add a facility to the platform, it pulls in your compliance information from available federal and state databases and compiles the data, allowing you to create a personalized compliance calendar for all your locations.

In a sentence, Encamp empowers you to understand the compliance reporting requirements for each of your facilities — so you can hit every deadline with less stress.

Integrated forms and documents

Encamp provides you a facility-centric location to store your compliance documents, so your hard work doesn’t get lost across shared folders. Encamp also provides up-to-date government forms, so you can access fillable state and federal EHS compliance forms in one place. Add any custom forms in seconds to make it your own.

When your compliance docs and forms are organized in one place, everyone is on the same page — with less headache and work.

End-to-end compliance reporting

We’re on a mission to phase out copy-paste reporting and record keeping, starting with Tier II hazardous material inventory reports.

With Encamp, you get a unified, easy-to-understand interface that contains every custom Tier II reporting field required by each state. It’s simple to keep your chemical inventories up-to-date. Encamp even automatically calculates the reporting thresholds for each chemical based on the state they’re being reported in.

Encamp takes the manual, time-consuming task of submitting Tier II information and transforms it into an automated process in all 50 states. More importantly, Encamp makes sure every agency who needs a report copy gets one, and that all the documents you need to keep for your internal records are automatically saved and organized.

Life’s too short to spend it copy-pasting data into governmental systems. Let software do the busy work, and get back to doing what you’re great at.

Transforming the way enterprises stay in compliance 

Encamp is on a mission to create a world where good for business can equal good for the environment. We help enterprises transform compliance programs and human processes into a technology-driven system that lays the foundation for accurate and ongoing environmental compliance through a blended method of intelligent high-tech solutions and high-touch expert support.

Let’s get right to the problem of Tier II reporting for multiple facilities.

For many of the businesses Encamp works with, the problem isn’t having more than one facility to report on. It’s having facilities in different states and being required to comply with each state’s own regulations for Tier II reporting. Here’s how the EPA frames it…

“Some states may have specific requirements for reporting and submission of the Tier II inventory form and/or the state reporting form or format. EPA suggests that facilities contact their state for state specific reporting requirements.”

Multiplied by even a few different states, it’s dizzying to have to track data for all the chemical types and thresholds at facilities in each location. And what if a company ships a load of hazardous chemicals to a different location in another state? For Tier II reporting at any facility — let alone several — data changes constantly.

Adding to the data pile are facility details for reporting from the EPA: The latitude and longitude of a facility’s location. The facility’s Dun & Bradstreet number. The maximum number of occupants that might be present at any one time, including employees, contractors, vendors, and people at the facility for training or other events.

I could go on, but I rest my case. The point is, for facilities in various states, the end-to-end Encamp platform lets businesses manage all compliance information and Tier II reporting in one place.

One data source for every facility and all users

From our platform’s single intuitive interface:

Rich results on Google's SERP when searching for "tier ii reporting"
Rich results on Google's SERP when searching for "tier ii reporting"

Unify Tier II reporting for facilities in all 50 states‍

Rich results on Google's SERP when searching for "tier ii reporting"

Track reporting status by facility‍

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One of our customers actually says it best about our platform’s Tier II reporting capabilities for facilities across states. Sam George, J.D., CHMM, is VP of Compliance & Waste Management at SESCO Group, and as he puts it:

“I need a centralized location where facility information is spelled out and all in one place. Encamp provides that and is exactly what facilities need to stay accountable.”

I’ll say this again too. Encamp’s environmental compliance management platform was created by EHS professionals for EHS professionals. Our never-ending goal is to make Tier II reporting easier, and putting the data for every facility at your fingertips is a big part of that.

Transforming the way enterprises stay in compliance 

Encamp is on a mission to create a world where good for business can equal good for the environment. We help enterprises transform compliance programs and human processes into a technology-driven system that lays the foundation for accurate and ongoing environmental compliance through a blended method of intelligent high-tech solutions and high-touch expert support.

Within the realm of EPCRA Tier II reporting requirements, the most grueling parts are getting the data right and filling out the proper forms for regulatory agencies. So logically, submitting your EPCRA Tier II forms should be the easy part, right? Um, not necessarily. In a lot of ways, submissions can be just as exhausting.

Let’s do a little math first. In the U.S., every state has its own system for EPCRA Tier II submissions. That’s 50 different portals and websites and submission procedures — and trust me, there is nothing standardized about any of them. Add the EPA’s Tier2 Submit software, and the submission process gets crazier.

Now tally the states where you have to send mailings to fire departments and Local Emergency Planning Committees (LEPCs). For EPCRA Tier II reporting requirements, those can be submissions headaches, too.

Then finally, for EPCRA Tier II filing fees, the payment options in each state can range from online methods and credit cards to hard copy checks. Nothing standard again. Scream!

Ease your EPCRA Tier II submissions pain

Here’s where Encamp and our end-to-end platform for environmental compliance helps. In making the entire EPCRA Tier II reporting process easier, we submit the completed forms and pay fees to all appropriate agencies on your behalf.

Fair to say, we save you a lot of time and stress on the submission admin side. More importantly, Encamp makes sure your Tier II forms are up to date, accurate, validated, and submitted as scheduled.

Doing your submissions legwork

There are still other things Encamp does for EPCRA Tier II submissions — details that sometimes go unnoticed — that EHS professionals can also appreciate. Following is an example of what I mean (it’s from a recent demo and the discussion I had with the company’s EHS team members).

EHS professional: “It seems like more and more states are moving away from Tier2 Submit. And even in the states that continue to accept it, you still have to go through their (state) portal and submit that way. So it’s pretty much the same data going into all these portals. It just has to be put into the format they want it.”

Julie (me): “That’s correct. What we’re able to do is scrape the data out of the Tier2 Submit system and any state portals and organize it into the Encamp format. It’s all an automated export process. Then we convert your EPCRA Tier II data into the format that individual states require. After that, it’s a similar automated process for how we push the submission back out.”

EHS professional: “So with the submittals, do you conduct a final review or double check of the data, or are you really just using the (Encamp) system to catch errors when they pop up? Or, is there any other kind of review from your end for accuracy… or who is that really up to?”

Julie: “Well, for data accuracy and validation, the Encamp platform has various modules you can purchase, like our Tier II module. Or if you’re looking for more of a hands-on approach, we can provide that as well. But typically, we use our software to get ahead of any errors that are occurring in your data. And remember, the Encamp solution lets you assign reviewers from your own team to double check data, state forms, etc. for your final EPCRA Tier II reports. We’ve actually built in several checkpoints to help you make sure your data is accurate prior to submission. It’s your call as to what level of service you want Encamp to provide.”

EHS professional: “So, when Encamp pays a (submission) fee, I know some states say you have to pay by credit card. Other states give you options to send in a check or pay online. But sometimes the user fees just to pay online are 75 dollars. Would Encamp avoid that (user) fee and send a check?”

Julie: “If you do have the option, we go with the lowest cost option.”

EHS professional: “I do have a question about EPCRA Tier II forms getting submitted to the appropriate agencies. Does that include local planning committees and the fire department? Those are the ones that are usually harder to figure out who forms go to.”

Julie: “We take care of every single submission. And like I said, we pull in your information from last year, so we have a record of where you sent things last year. But we do double check everything to make sure. We maintain a database of all LEPC and fire department information and make sure it’s current. We also routinely mass blast every LEPC around the country to verify their information and make any changes in our own internal records to make sure it’s cross referencing our database. That way, you know everything’s going to the right place for EPCRA Tier II compliance.”

EHS professional: “Okay, cool.”

I have to say, I agree. What Encamp does to ease the submission process for EPCRA Tier II reports is pretty cool.

Transforming the way enterprises stay in compliance 

Encamp is on a mission to create a world where good for business can equal good for the environment. We help enterprises transform compliance programs and human processes into a technology-driven system that lays the foundation for accurate and ongoing environmental compliance through a blended method of intelligent high-tech solutions and high-touch expert support.

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