Environmental Compliance Calendar

Maintaining environmental compliance requires high-level organization. An Environmental Compliance Calendar may be able to help.

An environmental compliance calendar can be used by an EHS professional to track training requirements, deadlines, changes, and other regulatory and compliance dates. With a calendar, an EHS professional can manage OSHA training requirements for healthcare workers, facility inspections, general record-keeping, and more. When paired with the OSHA compliance training matrix, it creates a system that makes it far easier to ensure that all deadlines are met and that safety and compliance is maintained.

Having an environmental compliance calendar doesn’t just help with organization: It also produces a reliable paper trail regarding when events occurred. Should there be questions regarding training, inspections, or maintenance, the environmental compliance calendar will provide information regarding whether regulations were being met. When it comes to regulations, EHS professionals need as much information as possible. As their client pool grows, this becomes even more important.

Site clearing, safe handling of chemicals, lock-out tag-out, incident investigation, and hearing conservation are all examples of OSHA training that might need to be handled by an EHS professional, and that might need to be tracked through an OSHA calendar.

The OSHA compliance training matrix alone can involve a wide array of training, both initially and on a periodic basis. Without regularly tracking these requirements, an EHS professional can fall behind in ensuring that all employees are properly trained. Compliance calendars can be shared so that employees are also aware of the training that they need to do, and so that upper management has a handle on the work that is to be done.

Encamp can put scheduling at your fingertips through its robust EHS compliance dashboard — and that’s only one of the features it provides.

Key takeaways:

  1. EHS professionals have their hands full managing multiple clients, sites, employees, and compliance deadlines.
  2. The OSHA compliance training matrix can help EHS professionals track their needed compliance deadlines.
  3. With a compliance calendar, such as the one provided by Encamp, compliance professionals can never fear missing a deadline again.

OSHA Courses

OSHA courses are an absolute necessity for a safe and well-trained staff. But it can also be difficult to manage and monitor all the needed courses for a business. An OSHA compliance calendar and OSHA required training checklist can help.

To keep companies compliant, companies can download the OSHA Training Requirement Guide. This guide will show them which classes they need and how frequently they’re going to need them. Of course, OSHA classes should also be augmented with the company’s own, internal safety programs. These programs may have to do with the company’s unique processes, or with machinery that the company uses.

Let’s take a look at OSHA required training checklist construction.

OSHA required training checklists can help keep projects from exceeding their projected deadlines, and keep everything within the organization moving smoothly. Missed training can be extraordinarily detrimental to the flow of operations and the safety of the business. Having a schedule, calendar, timeline, and checklist can help keep everything under control. When things are missed, people can’t be trained; when people can’t be trained, it can become extremely dangerous.

Some OSHA training courses need to be performed during on-boarding, while other training courses have to be performed on an annual basis. Without checklists and schedules, it can be easy to miss which employees have gone to training courses and which have not. When employees are on-boarding, training may be extensive, and it’s vital that nothing slips through the cracks.

Both initial classes and refresher courses can be tracked using a checklist or using a platform that tracks OSHA requirements. An EHS platform can track all the requirements on a per employee, per course basis, so that an EHS officer can see at-a-glance what training still has to be completed and scheduled. EHS platforms streamline and automate many of the elements of EHS maintenance and monitoring, making it easier for an EHS professional to track everything they need throughout the entirety of the company. In turn, this reduces administrative overhead, and improves safety for everyone in the business.

Ultimately, the goal is to ensure that all required OSHA requirements are taken by each employee when it’s needed, without disrupting the overall flow of the business. The more employees there are, the more difficult this can be. But because safety is so vital to the operations of every business, it’s still a necessity.

Key takeaways:

  1. OSHA courses need to be covered when employees, temp workers, and independent contractors start work on a site.
  2. They also need to be covered periodically as a refresher, which means a lot of scheduling and management.
  3. Checklists and checklist templates can help an organization track when courses and refreshers are needed.

Environmental Compliance Alert

An environmental compliance or safety compliance alert presents an organization with changes it needs to make to remain compliant. EHS professionals can find themselves juggling a lot of tasks, but there are ways to make these adjustments easier.

BLR provides some of the leading compliance and training solutions for EHS professionals and OSHA training. An environmental compliance alert will be used to notify an organization regarding things that need to be changed. Keeping accurate Excel templates and compliance calendars can keep companies on-track, but they also need to be poised to make adjustments if they run into any compliance issues. BLR compliance suites can make the entire process of tracking and managing compliance earlier.

Rather than management divining a compliance alert meaning, a compliance professional often has to review it and determine exactly what changes need to be made per which requirements. But the goal is to avoid these alerts at all, which is what an environmental compliance calendar template can help with. An environmental compliance calendar template Excel can also help an organization track when it needs to make changes by in order to avoid fines and penalties.

Understandably, receiving an environmental compliance alert means that a company needs to act swiftly to resolve any issues that have been discovered. This requires an agile, fast-acting compliance team.

As companies grow, their EHS department needs grow with them. But a single professional may not be able to track a company’s needs on their own. Instead, they may need an EHS solution, such as EHS software, to help them track their compliance needs. Encamp makes it possible for a professional to organize their EHS documents, permits, deadlines, and more, in a single platform and dashboard, thereby making it possible for a single EHS professional to manage a growing company.

With an environmental compliance calendar template, and the appropriate checklists in place, a single EHS professional will be able to manage and monitor even a growing company. Even something as simple as an accurate Excel template can help, but as a company grows, it may become too unwieldy. By getting alerts through a dashboard system like Encamp, it makes it less likely that something vital will be missed — especially when it comes to compliance alerts.

Every company will likely get an EHS compliance alert at some point or another. But it’s how the company tackles that compliance alert that really matters. When companies are able to address alerts as quickly as possible, they are able to better improve the safety of their site, reduce potential fines and penalties, and otherwise make adjustments as needed.

Key takeaways:

  1. Compliance alerts need to be managed and handled at the highest priority, and technology can help.
  2. As companies scale, it becomes necessary to improve documentation and tracking, often through the use of technology.
  3. Encamp makes it possible to organize documents, deadlines, and permits, to optimize operations.

Basic OSHA Training

Who needs OSHA training? All companies should maintain some type of OSHA training, whether it’s basic training for entry-level employees, or more involved training for managers ad supervisors.

Some industries have OSHA training explicitly required, such as construction work. But even other companies should engage with OSHA training to ensure the safety of their employees. A California Environmental Compliance Calendar can help companies go over their compliance requirements, as well as scheduling out their training more predictably.

A free compliance calendar can be used to help track a company’s OSHA training. Basic OSHA training has to be given upon employee hire, and refreshed on an annual basis. Both temporary employees and contractors will also need OSHA training before they begin work on a work site. OSHA provides a chart to determine which types of OSHA training is necessary and at what time.

The basic OSHA training program includes a 10 hour course that provides employees with common safety and health hazards. There is also a more rigorous program that has a 30 hour course. Either way, the employees receive a completion card at the end of training. Employers may want to send their employees to these training programs even if it isn’t strictly required, to ensure that they are operating safely, and to maintain a culture of safety.

The 10 hour basic OSHA training program is intended for employees and general hazards, but the 30 hour course is often best for managers and supervisors — those who need to actively engage in the organization’s safety, monitor it, and improve upon it. Thus, safety and health departments within the business should also track which levels of training program each employee should go through, while ensuring that they are up-to-date.

Basic OSHA safety training is the perfect place for a company to start improving upon its safety standards. But it isn’t where the company should end. Companies should engage in their own rigorous safety training and processes, especially if their employees are going to be using heavy machinery, around environmental hazards, or otherwise at risk. Employees may need to go to multiple safety classes, seminars, and refreshers throughout the year, and EHS professionals can track this through the right business platform.

Key takeaways:

  1. OSHA provides both a 10 hour training course and a 30 hour training course, for employees, supervisors, and managers.
  2. While not every business requires OSHA training, it’s a good idea for every business to engage in it and develop a culture of safety.
  3. OSHA training isn’t all the safety training organizations need; it should always be supported by strong internal training.

Progressive Business Publications

How do EHS compliance officers make sure that clients stay on-track with their compliance deadlines? Progressive business publications can help.

Progressive business publications can be used to send out environmental compliance newsletters, remind companies about environmental compliance deadlines, cover environmental regulatory updates, and otherwise tackle in-depth environmental compliance topics.

Connecting with clients frequently is the best way to ensure that they are on top of their own compliance. But it also has to be opt-in, if it isn’t to be marked as spam: Always make sure that clients have opted into the environmental compliance subscription.

Periodic, progressive business publications build the relationship between the customer and their safety coordinator, and ensure that clients are continuously thinking about whether their organization is at its safest and best-trained. Many companies are busy putting out fires, expanding, or otherwise managing their day-to-day activities, and they may otherwise let compliance deadlines slip.

Because compliance and safety training can be so involved, it can also involve a significant amount of resources — specifically in terms of the work hours that need to be spent on training. Because of this, companies frequently need to plan ahead for their staff trainings, and will not be able to do so effectively if they aren’t reminded that the deadlines are coming up.

For an EHS professional, of course, it becomes important to know when publications should be sent out, who they need to be sent to, and what topics need to be covered. An EHS platform like Encamp can help. With Encamp, EHS professionals are able to access all their EHS data quickly in a single, consolidated place, easily identifying those who need to be contacted. Due dates can be tracked, tasks can be assigned, and reminders can be set.

Encamp can be used both to improve compliance and reduce the amount of time that it is spent managing an organization’s compliance. This includes being able to coordinate with clients and managers over a number of sites, being able to easily send them the communications they need, and being able to reference a complete compliance calendar at-a-glance. Through Encamp, EHS professionals are able to both better track their progress and better meet their goals.

Newsletters and subscriptions are only one of the ways that EHS professionals can keep their clients on-track with their compliance deadlines. With a variety of tools, an EHS professional can continually manage even the largest of organizations and the most diverse of work sites.

Key takeaways:

  1. Deadlines come and go, but with compliance, they can’t be missed. Progressive publications can serve as reminders.
  2. Through progressive publications, EHS professionals can maintain their relationships with their clients, and ensure that information is delivered in a timely fashion.
  3. Progressive publications can also be used to alert clients to changes being made in regulations, and other issues that can arise.

If you’re interested in how Encamp helps EHS managers deliver consistent processes and first-rate compliance programs, request a demo.

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