What is EHS management software and how does it help EHS professionals? Environmental, Health, and Safety software — also known as health and safety software or EHS compliance software — helps professionals keep track of their EHS requirements. Many EHS professionals need to comply with an extraordinary number of forms and regulations, but safety software can help them consolidate, track, and submit these documents.
There are many types of safety software out there, so in choosing EHS compliance software, companies need to be particularly thoughtful. The top EHS software varies in features, pricing, and support, as the EHS software market is quite broad. If you want the best EHS management software for you, trying demos can help. A demo will show you exactly how the software will work for your organization. Further, you should consider any third-party integrations you require.
Ultimately, EHS management software makes it easier for EHS professionals to manage compliance issues. This, in turn, means that EHS professionals spend less time managing their EHS records and it ensures that companies are more likely to achieve full compliance. Issues of compliance can be extraordinarily damaging for a company and are better avoided entirely. A company may be able to reduce the amount of administrative time and the number of administrative staff by implementing management software.
How does an EHS management system help EHS professionals manage EHS policy? How does it make jobs easier? Primarily, an EHS management system can help organize and consolidate documents. Systems like Sitedocs will keep track of everything for the EHS professional, so they aren’t required to invest a lot of time digging deep into their records and re-confirming that documents have been appropriately filed. EHS management systems can help create EHS policy and otherwise manage administrative processes.
What are EHS management system benefits? Worker certifications, safety reports, and more can all be managed through a single interface and tracked. This operates much like a help desk or trouble ticket system, ensuring that nothing is missed. Without an EHS management system, administrators need to track all of this themselves. And that can ultimately lead to things being missed and deadlines being sailed past even if the individual is conscientious; people make mistakes, but software platforms do not.
Of course, there are still some considerations with an EHS management system. Primarily, it will usually be whether it works within the organization’s processes and whether it works within the organization’s budget. If it doesn’t meet the organization’s budget and process criteria, it may be necessary to create another system.
Let’s take a look at health and safety management software, first from the perspective of an incident. If a workplace incident occurs, it will be filed in safety management software. All the required documents will be filed there. When the incident is investigated, it is the workplace safety software that will include any information regarding inspections, certifications, and permits that may be needed. Construction health and safety management software can also track things like insurance premium payments and more.
This makes it easier not only to document incidents but ensure that the appropriate documentation, licensing, and certifications were acquired.
Now, moving forward, the incident itself will be tracked in the health and safety management software. Anyone who is given access will be able to check to make sure the incident has been properly dealt with. And if the documents aren’t there, the health and safety management software creates a paper trail so that those who are investigating the incidents are able to more easily find them. If repeated incidents occur, the health and safety management software can even analyze those who are most likely to be involved in incidents and departments that are most likely to have incidents, so that the organization can change its processes.
So, the EHS software meaning is quite simple: it’s software that helps with the management, maintenance, optimization, and improvement of Environmental, Health, and Services management. You might also hear about EHSQ software: Environmental, Health, Services, and Quality management. But EHS software, either way, is meant for quality assurance and improvement during the EHS process. The EHS process is designed to protect the environment (from spills and damage), to protect public health (from contaminants and other toxic issues), and protect workers (from potential health hazards).
EHS is one of the most important roles of a business, so it only makes sense that businesses would invest in software that helps to further improve it. EHS software gives EHS professionals the tools they need to monitor EHS events and incidents, as well as meet deadlines, create and track documents, and otherwise meet compliance. Without EHS software, EHS professionals would need to do these things manually, and could easily find themselves missing deadlines or not having the documentation they need for incidents as they occur. An EHS solution can give an all-in-one dashboard for administrators and key stakeholders who also need to make sure that compliance is being met and that there aren’t major issues.
There are many EHS solutions. An example is Vera EHS. Vera EHS, and companies like them, have created EHS software that helps EHS professionals stay compliance and well-organized in regard to environmental regulations. Environmental regulations can change from time to time both locally and on a grander level and it’s important for companies to be able to track these requirements and also meet them.
The Vera Suite includes both Vera EHS and Vera HR, to provide for both HR and EHS insight. Having an entire suite rather than a single product can help an organization maintain its own internal processes and documentation, because everything is well-integrated by default. But some companies may find it easier to have discrete products from different vendors that are then integrated manually, especially if they are particularly reliant upon a specific solution.
Vera EHS, like many solutions, is used by companies in many industries like automotive and manufacturing. But there are a lot of solutions available. Those who are investigating different solutions might want to take a look at the Vera EHS demo first and request pricing for the company, as it may vary depending on the amount of resources that are being used. Other solutions include KPA EHS, EHS Star, and general safety management app platforms. The best safety management software isn’t necessarily the biggest but rather the one that works for your organization.
With all that aside, what is EHS? What does EHS stand for and what is an EHS certification? EHS refers to Environmental, Health, and Safety, and it’s the discipline of ensuring that organizations remain compliant with a variety of environmental, health, and safety regulations. EHS certifications vary and ensure that the company is doing what it needs to in order to protect the environment, general public and its workers. It’s a very important field and it’s something that people should be concerned about when developing their own internal organizational processes.
An EHS roles and responsibilities matrix is one of the most basic things for an EHS manager, and it outlines who is responsible for what compliance, and how they should be achieving such compliance. Beyond regular EHS meaning, an EHS platform can help professionals outline their own EHS processes and determine whether the company is fully compliant and whether there are things that could potentially be optimized.
Most companies need to concern themselves with environmental impact, worker safety, and potential public hazards. But companies have varying degrees of responsibility and reporting depending on how hazardous their operations generally are. A company that deals with hazardous chemicals, for instance, or who manufactures on large machines, is going to have a greater environmental impact than other companies.
So, EHS involves the processes that lead to EHS safety. What is EHS safety? What is HSE — health, safety, and environment?
First, the HSE meaning relates to the health of the general public. This involves reporting if hazardous chemicals are being used by the company so that local responders are able to properly deal with spills or other issues. If the company does have a spill of a hazardous chemical, they need to be able to report it swiftly and effectively, and react to it both externally and internally. This is because in the past there have been major spills or contaminations and people haven’t known and thus have been exposed for longer than they should have.
Safety relates to worker safety and how well workers are protected when handling things that could be potentially dangerous. Workers need to be advised of potential dangers and they need to have the equipment and training that is necessary to ensure that they are at a low enough risk. Not every job can eliminate risk and there are positions that are inherently risky. But everyone needs to be aware of these problems.
Finally, environmental concerns relate to how the organization can potentially damage the environment around it. If the organization has things that could damage the environment, they need to do the appropriate studies and comply with the right regulations.
If you’re interested in how Encamp helps EHS managers deliver consistent processes and first-rate compliance programs, request a demo.
Site-specific regulatory compliance profiles
Compliance reporting event library and templates
Site-specific compliance validation and record keeping