“Let’s revisit after filing season.”

It’s a reasonable thing to say when Tier II is weeks away. Switching systems now can feel like a risk your team doesn’t need. But waiting has a cost too. It means another season of manual work, scattered data, and late nights in state portals.

A Q4 or early January start puts your investment to work this season. Our team syncs your state data, cleans it up, and guides you all the way to submission. Your team builds on what it already filed. By March 1, you see every facility, and it’s reporting documentation, in one place.

We help new customers file on time in their very first season, every year. Here’s how we do it.

Your Tier II Implementation, Step by Step

For Tier II, implementation comes down to three things: syncing your portals, cleaning up your data, and getting your users in. Here’s what each one looks like in practice.

1. We Sync Your Portals

Picture your first login to Encamp. Instead of an empty system, you see last year’s Tier II data across every facility, in one place.

That’s because we connect to your state portals and pull in all your prior reported data first. Required contacts come over from last year’s reports too, so you don’t have to rebuild them by hand. You start from what you already filed.

2. We Clean Up Your Data

Next, we run an analysis to find duplicate products in your inventory. Then we work with your team to make your data as consistent as possible.

3. We Get Your Users In and Filing

We help you identify who needs access, get them set up, and kick off training. Then we start data collection and stay with you until every report is filed.

Proof: 2,300 Facilities in Three Weeks

Last year, a national telecommunications brand signed with Encamp in December. Tier II season was just weeks away. Here’s how that first season played out.

The Challenge

Their environmental team is small. Bandwidth is tight, and the team’s focus belongs on strategic work. Owning Tier II reporting in-house wasn’t sustainable alongside everything else, so they had long relied on consultants to handle it.

But those consultants were a patchwork spread across the country. Each one worked a little differently. That made it hard to keep reporting consistent, run an efficient process, or see the full picture.

Why They Chose Encamp

They needed one place to manage it all. Encamp gave them a centralized system to standardize their process and get clear visibility across every filing.

The Results

Our team worked alongside theirs to onboard the full portfolio in just three weeks. Then we got every report out the door accurately and on time.

• 2,300 facilities protected in three weeks
• 4,326 total touch points handled
• 2,294 chemicals reported
• Over 9,400 hours reclaimed

Those touch points add up fast. One Tier II report can mean up to five separate submittals to the state, the local emergency planning committee (LEPC), the fire department, and other agencies, plus payments. We handled every one.

The time savings add up, too. Each report saves about four hours of work, plus 20 minutes for every chemical. That’s time their team can put back into strategic work.

Their footprint included California, where Tier II reporting runs through the Hazardous Materials Business Plan (HMBP) program. Here’s how their program lead summed up the first season:

“Encamp turned change management from a hurdle into a strategic win. We moved from contract to full adoption and HMBP submission in just a few weeks without disrupting the business.”

Sr. Program Manager, EHS

Proof that a late start can still lead to a standout season.

That’s their story. Want to see where yours could start? Take a self-guided tour of Encamp Chemicals.

What We Need From Your Team

Encamp does most of the work. But a few things only you can give us, and they shape how fast we move.

The biggest one is your onboarding information. Early on, we’ll send a short onboarding form. The questions are simple, but some answers may take a little digging. The sooner it comes back, the sooner we can start.

Your reporting history helps too. If you’ve filed Tier II before, last year’s data gives us a head start. If this is your first year filing, that’s okay. We’ll plan for a bit more work up front.

Tell us early about any facilities that haven’t reported before. State programs get busy as March 1 gets closer, so we want to start setup with them as soon as we can.

Finally, name a point person. Pick someone who can answer questions and turn things around quickly. Clear owners on both sides keep everything moving.

A Team That Stays With You

You’ll always have at least three Encampers in your corner. Your Account Executive handles contracting, facility expansions, and renewals. Your Customer Success Manager is your main point of contact for training, report fulfillment, and getting the most out of Encamp. Your Technical Program Manager leads data validation and implementation support.

That support keeps going after go-live. Experts who know each state’s requirements work alongside your team. During filing season, we help get reports out the door on time and with confidence. And because our support scales across sites, you don’t need to add headcount to make it work.

By the end of implementation, your team is ready to stand on its own. Your first report is submitted. Every facility is set up and validated. At least one person on your team is trained as a platform admin. You have a steady rhythm with your Customer Success Manager, and you’ve completed a 30-day review after go-live.

When Should You Start?

The earlier, the better. A standard Tier II implementation takes about six weeks. We recommend kicking off in Q4, and no later than mid-January, to get the full experience before March 1.

Starting later? Talk to us. When time is short, we focus first on what matters most: getting your reports filed on time. After filing season, we come back to the full product walkthrough and training. You still get the complete experience. Some of it just happens in the spring.

Every program is different. Your timeline depends on your number of sites, your data, and how quickly your team can share information. Our team will give you a clear, honest picture before you commit.

Make This Your Smoothest Season Yet

So, should you revisit after filing season? You can. But every season you wait is one more season of the old way.

Start now, and this Tier II season becomes your first with Encamp. You get a cleaner program, a team that knows the terrain, and support from day one. Check out the Tier II Implementation Checklist to see what the process looks like. 

Want to learn more? Talk to our team about your Tier II timeline.