For most EHS professionals, regulatory environmental compliance reporting is often riddled with ever-evolving state regulations, complex state requirements, and the pressure to build a future-proof, sustainable business.

ehs on tap

 

Encamp CEO and Co-founder Luke Jacobs talks about
the importance of environmental compliance.

Listen in on this episode of the EHS on Tap podcast.

 

For many companies and their EHS teams and Operations staff, building a robust and effective compliance program comes with its own pitfalls. And for such a program, developing it, implementing it, and making sure it’s also sustainable is easier said than done.

You understand that staying in compliance means avoiding costly fines and operational stoppage, but manual and non-standardized processes across your facilities makes accurate and timely compliance reporting harder to achieve.

Sound familiar? 

After spending years as an environmental scientist, Encamp CEO and Co-founder Luke Jacobs knows just how real the struggle is for EHS professionals and organizations to understand and embrace environmental compliance.

To help them understand the complexities of compliance, EHS on Tap recently invited Luke to share his expertise. Tune in to listen to Luke’s expert insights on how to keep your environmental compliance goals on track.

Episode expert advice

“For the first time ever, people are managing their environmental compliance programs from home offices and distributed locations. All of that is really presenting a big challenge, but also a big opportunity for companies to accelerate their digital adoption and transformation. But with that there are all sorts of challenges. Just setting up systems is hard, choosing the right one, there’s training and adoption. All those efforts, if done well and if you pick the right system, are really impactful and have long-term gains.”

Transforming the way enterprises stay in compliance 

Encamp is on a mission to create a world where good for business can equal good for the environment. We help enterprises transform compliance programs and human processes into a technology-driven system that lays the foundation for accurate and ongoing environmental compliance through a blended method of intelligent high-tech solutions and high-touch expert support.

From the environmental compliance experts at Encamp

It’s no secret that at Encamp, we’re passionate about the environment and sustainability. We’re also experts at binge watching (thanks, streaming culture!) environmental documentaries that are great ways to learn about the state of the planet and how we can create sustainable ways to protect it for future generations.

Our five favorite environmental documentaries

From climate change to ocean pollution, here is a list of our five favorite documentaries (in no particular order), compiled by our team of environmental compliance experts, that are worth binge-watching today:

Kiss The Ground (2020)

Kiss The Ground is an award-winning full-length documentary brought on by an all-star team of environmental and agricultural experts in 2020. The documentary has its eyes set on climate change and how regenerative agriculture can balance the climate, replenish the water supply, and keep endangered species off the extinction list. Though it paints a grim picture of today’s present situation, the film also showcases the positive effects of regeneration and how it can reverse the effects of climate change. 

environmental documentary

Encamper Review: “This documentary talks about soil, carbon sequestration, and how changing farming practices could pretty much reverse global warming.” – Jack, Engineering at Encamp

The Devil We Know (2018)

The Devil We Know is an investigative documentary released in 2018 that highlights the alleged health hazards of perfluorooctanoic acid (PFOA) and how it contaminated a community in West Virginia. Award-winning documentary filmmaker Stephanie Soechtig and her team’s research uncovered a much bigger problem: how nearly all Americans are exposed to this particular synthetical chemical via their food and water.

environmental documentary

Encamper Review: “It’s WORTH IT – extremely eye opening and a great example of environmental injustice.” – Katie, Customer Experience 

Mission Blue (2014)

This 2014 marine documentary follows Dr. Silvia Earle and her mission to save the world’s oceans from overfishing and toxic waste. Dr. Earle and her team identify Hope Spots, special places in the deep blue sea that are critical to the ocean’s health.

environmental documentary

Encamper Review: “It’s an in depth look at the threats to the world’s oceans and what policies are needed to prevent further environmental destruction.“ – Ian, Marketing

Seaspiracy (2021)

Seaspiracy is one of the most popular environmental documentaries to come out in 2021. It shines a light on the destruction of the marine ecosystem brought about by plastic marine debris, ghost fishing, and commercial fishing around the world. Did you know that commercial fishing has wiped out 90% of the world’s large fish population?

environmental documentary

Encamper Review: “It was pretty eye opening… but also very depressing.” – Amy, Encamp Sales

Brave Blue World (2020)

A personal favorite, Brave Blue World premiered in 2020 headlined by Liam Neeson, Matt Damon, and Jaden Smith. This feature-length documentary embraces modern solutions to today’s water sustainability challenges. It also offers a fresh new perspective at looking at how digital technology bridges with environmental sustainability to solve present challenges and create a better future for water.

environmental documentary

Encamper Review: “It’s an in depth look at the world’s water crisis and what people are doing to innovate and solve the issue of access to clean drinking water.” – Ian, Marketing 

Do you have any must-see environmental documentaries on your list? 

Send them our way! Use the hashtag #ThisIsEncamp and follow us on our social channels: LinkedIn, Facebook, Twitter, and Instagram.

Transforming the way enterprises stay in compliance 

Encamp is on a mission to create a world where good for business can equal good for the environment. We help enterprises transform compliance programs and human processes into a technology-driven system that lays the foundation for accurate and ongoing environmental compliance through a blended method of intelligent high-tech solutions and high-touch expert support.

When Robin Fleming of Anvl got together with Luke Jacobs (CEO and co-founder) and Brandon Barlow of Encamp to talk about digital transformation for EHS teams and environmental compliance, their Campfire Session was more than informative.

It was a real-world look at how digital transformation continues to change the way work gets done — including environmental compliance.

Robin is Anvl’s co-founder and CEO. She’s also an authority on digital technology and how businesses use it to more effectively collect, analyze, and apply data of all kinds. And not surprisingly, Anvl’s platform for data management mirrors the Encamp technology and its powerful combination of data management and automation for environmental compliance and reporting.

Both solutions are digital transformation at its best. Watch the video to learn why.

A Guided Environmental Compliance approach

Digital transformation is central to Encamp’s guided environmental compliance method for EHS teams and operations. As enterprises integrate digital technology into their compliance program areas, they centralize information, make data more visible, build a continuous and auditable process, and ultimately gain control over their entire compliance program. Encamp blends its high-tech software with the high-touch support of compliance experts to guide you through the move to digitization and a whole new way of managing data and reporting for environmental compliance.

Making the move

Digital technology dates back to 1970s and the Digital Revolution, with digital transformation technologies and practices ultimately taking shape around 2015. Yet for many EHS teams and environmental compliance, the digital movement is still in the adoption stage — but gaining momentum. Here are some takeaways from the Campfire Session video to lead your EHS team through digital transformation (DT):

Start your digital transformation journey

Associated Encamp blogs

EHS Digital Transformation: The Need for New Mindsets

EHS Digital Transformation: The Tech Vendor Partnership

About Anvl

Anvl helps unlock critical data in real-time by connecting frontline workers and supervisors through a single, easy-to-use platform. The Anvl solution includes real-time data collection, in-the-moment guidance, alerts and analytics — supporting positive changes, productivity improvements, and cost and time savings.

Transforming the way enterprises stay in compliance 

Encamp is on a mission to create a world where good for business can equal good for the environment. We help enterprises transform compliance programs and human processes into a technology-driven system that lays the foundation for accurate and ongoing environmental compliance through a blended method of intelligent high-tech solutions and high-touch expert support.

In environmental compliance circles, March 1 is the due date every year for EPCRA Tier II reporting. While most of us in this profession have felt the stress of submitting Tier II reports at the 11th hour, it doesn’t have to be this way thanks to technology. 

Unfortunately we can’t change the date Tier II reports are due for EPCRA. But we can suggest a start date to begin collecting information, reviewing it, and preparing your reports for submission. That date is today, or tomorrow, or ASAP. The sooner the better. Because preparing for Tier II reporting has become a year-round mission.

The date to start is today, or tomorrow, or ASAP.
The sooner the better.

Activities to complete upfront

To make your Tier II submissions easier next March, here are some activities you can complete now. We’ve also listed some other helpful resources, particularly from EPA, to guide you along the journey. And as always, our Customer Success team is ready to help — all year round. 

  1. Start with a checklist, such as this one. A checklist is a good foundation for planning and completing reporting tasks.

    TIP: Our Tier II Guide (eBook) is an equally good resource for Tier II guidelines and do’s and don’ts.
  2. Verify your state’s Tier II reporting requirements. Check criteria like thresholds, the contacts on your Local Emergency Planning Committees (LEPCs), and even your state’s reporting portal and submission instructions.

    TIP: EPA’s reporting requirements web page (linked above) is a helpful starting point. By each state, the agency tracks reporting requirements down to the county and local level.
  3. Determine which facilities must submit a Tier II report. Of note, confirm any new chemicals that need to be added to your inventory from the previous year. If there are new ones, your state might require you to submit a Safety Data Sheet (SDS) along with the EPCRA Tier II report.

    TIP 1: Compile a list of the chemicals at each facility to determine which ones are considered an Extremely Hazardous Substance (EHS). Refer to SDSs and EPA’s list of EHS.

    TIP 2: For inventory, consider a calculated approach that takes various positive and negative material transactions into account. This is a best management practice for facilities with high material turnover and transfers. (Note that this practice can be labor intensive since it requires detailed and frequent inventory data updates from Operations.)

    TIP 3: Determine the maximum amount of each chemical you have on site at any one time. Compare the amount to threshold planning quantities (TPQs) to see if you need to file an EPCRA Tier II report. You might have to get purchasing and usage records from your procurement or ERP systems (see Item 6 for more detail).

    TIP 4: For each facility, remove chemicals that are no longer in use or that were not onsite in quantities that triggered a reporting threshold from the facility’s Tier II report.
  4. For each reporting facility, compare the current reporting data against last year’s report to see if there are any glaring errors, differences, or omissions. If there are issues, regroup with the proper stakeholders to confirm and make necessary changes.

    TIP: Developing a robust review process will reduce the risks that data is omitted or that incorrect information is reported.
  5. If your state requires files to be in EPA’s Tier2 Submit format, make sure you have the newest version of the Tier2 Submit software.

    TIP: For each reporting year, the newest version of Tier2 Submit is generally released in February. See the Tier2 Submit web page for version changes and download instructions.‍
  6. Start gathering purchasing records and other inventory information to compile Tier II reporting data.

    TIP: Purchasing data is a valuable resource for materials not tracked by usage. Typically, such data is readily available from a purchasing/accounting department. (Giving them an early heads-up doesn’t hurt, however.) A downside of using purchasing data is that it doesn’t consider carryover from previous years’ reporting. There’s also a risk of over-reporting for bulk stored materials.‍
  7. ‍If your state requires a facility site plan, be sure the plan for each facility in your organization is up to date. Any changes in a facility’s chemical storage location(s) or other requirements can trigger needed updates to a plan.

    TIP: Print out the site plan map for each facility and clearly indicate the locations of all chemicals. This tells first responders precisely where each chemical material is stored and at which location, since companies sometimes have different facility locations within the same county.‍
  8. Verify your contact person at each facility. Make sure the person’s name (plus email address and phone number) is written in full and spelled correctly. This is the same for any emergency contact.

    TIP: First responders need specific information quickly. Therefore it’s critical that the employee who signed the Tier II report be knowledgeable about the reporting form’s content and its accuracy.

Helpful EPCRA Tier II reporting resources

From EPA

Tier II Forms and Instructions

State Tier II Reporting Requirements and Procedures

Resources and Guidance Documents for Compliance Assistance

EPCRA Quick Reference Fact Sheet

EPCRA FAQs

From Encamp 

The Details of EPCRA Tier II Reporting, Spelled Out

Tier II Insight: Hazardous Chemical Inventories

Common Problems While Filing for Tier II

With the end-to-end Encamp platform, our customers make Tier II reporting and environmental compliance faster, easier, and more accurate. They even submit their final Tier II reports to all required agencies via Encamp. But mostly, their business gets a single pane of glass to manage each facet of Tier II reporting and manage EPCRA compliance year round — and say farewell to annual fire drills for 312 reporting or missed 302 notifications.

Transforming the way enterprises stay in compliance 

Encamp is on a mission to create a world where good for business can equal good for the environment. We help enterprises transform compliance programs and human processes into a technology-driven system that lays the foundation for accurate and ongoing environmental compliance through a blended method of intelligent high-tech solutions and high-touch expert support.

test
footer illustration

Resources

A library of the latest guides,
reports, and best practices
for EHS professionals.
middle image
© 2022 Encamp, Inc. All Rights Reserved.